Finance Administrator
Location: Hillsborough
Date Posted: 20th October 2026
Closing Date: 30th November 2026 at 17:00
The Finance Administrator provides day-to-day administrative support to the finance and wider business teams.
This is a practical, hands-on role that requires accuracy, organisation, effective communication, and a proactive approach. Previous accountancy experience or formal finance qualifications are recommended but not essential, as training will be provided. We are primarily looking for someone with the right attitude, a strong work ethic, and a willingness to learn.
The successful candidate will help ensure that financial information is processed accurately, records are kept up to date, and routine finance activities are completed efficiently and on time.
What You'll Do
Invoice and Transaction Administration
- Process purchase invoices, expense claims and company credit card transactions.
- Check information carefully and identify missing or inconsistent details.
- Ensure transactions are correctly recorded and follow internal approval procedures.
- Maintain organised, accurate and auditable records.
- Follow up with colleagues where information or approvals are outstanding.
Sales Invoicing
- Prepare and issue sales invoices using information and billing schedules.
- Maintain invoice trackers and supporting records.
- Communicate with project teams to obtain missing information.
- Help ensure invoices are raised accurately and promptly.
Credit Control and Work in Progress Administration
- Assist with issuing customer statements and following up on overdue invoices.
- Maintain accurate aged-debt and Work in Progress records.
- Communicate professionally with customers and colleagues regarding outstanding information or payments.
- Identify and flag anomalies, aged balances and missing information.
- Keep clear records of correspondence and agreed actions.
Finance Reporting and Payroll Support
- Update routine finance reports, including invoice trackers, aged-debt reports and Work in Progress summaries.
- Assist with month-end activities by gathering information and preparing supporting data.
- Collate payroll information, including timesheets, expenses, starters and leavers.
- Check information for completeness and follow up on omissions.
- Complete routine tasks within agreed deadlines.
General Finance and Administrative Support
- Maintain electronic and paper records in an organised and consistent manner.
- Respond to routine queries from staff, customers and suppliers in a professional and timely way.
- Assist with gathering information for internal reviews and external audits.
- Support the finance team with other administrative tasks as required.
- Look for practical ways to improve the accuracy or efficiency of routine processes.
- Take ownership of allocated tasks and follow them through to completion.
What You'll Bring
Skills and Attributes
Essential
We are looking for someone who demonstrates the following qualities:
- Excellent attention to detail: Able to check information carefully, notice discrepancies and maintain accurate records.
- Strong work ethic: Reliable, conscientious and willing to put in the effort required to complete tasks properly and on time.
- Good communication: Able to communicate clearly, professionally and confidently with colleagues, customers and suppliers.
- Proactive approach: Willing to take initiative, follow up outstanding matters and act without requiring constant supervision.
- Problem-solving ability: Able to investigate straightforward issues, identify missing information and suggest practical solutions.
- Well organised and able to manage several tasks and deadlines.
- Comfortable working with numbers and administrative information.
- Willing to learn new processes, systems and ways of working.
- Able to follow established procedures while asking questions when something is unclear.
- Professional and discreet when handling confidential information.
- Positive, cooperative and willing to support colleagues.
- Dependable, methodical and committed to completing tasks accurately.
Qualifications and Experience
Essential
- Minimum 4 GCSE’s (or equivalent) at Grade C or above (to include Maths and English)
- Minimum 2 Years experience in a finance, project finance or project administration role
- Good IT skills, particularly Microsoft Excel
- Strong organisational and record‑keeping skills
- Clear written and verbal communication skills
- Evidence of reliability, attention to detail and a positive approach to work
Desirable
- Experience with dealing with customers, suppliers or internal teams
- Familiarity with invoicing and credit control processes
- AAT qualification or working towards a finance qualification
- Familiarity with invoices, timesheets, expenses or other business records
- Experience working within a professional services, consultancy or project based environment.
What success looks like:
The successful candidate will:
- Have a can-do attitude. Identify issues and take action to resolve them.
- Be a team player and lead colleagues to work with them.
- Complete tasks accurately and within agreed timescales.
- Maintain clear, organised and reliable records.
- Communicate well and follow up outstanding information, tasks and issues.
- Learn from feedback and apply that learning to future tasks.
- Take responsibility for their workload and ask for support when needed.
- Become a dependable and trusted member of the finance and wider business team.
- Help, drive and contribute to system and processes improvement.
We are looking for a reliable and proactive Finance Administrator to join our team.
You do not need an accountancy qualification or previous finance experience. We are more interested in your attitude, attention to detail, communication skills, work ethic and ability to solve problems.
The role involves supporting invoicing, record-keeping, credit control, reporting and other routine finance administration. Full training will be provided, making this a suitable opportunity for someone with strong administrative skills who is keen to learn and develop in a finance support role.
What We Offer
- A competitive salary, reflective of your experience and contribution.
- Opportunities to work on varied, design-forward, technically engaging projects.
- Ongoing professional development, mentoring and training support.
- A generous benefit package
About Us
At Design ID we are a multi award winning multidisciplinary engineering consultancy with office in Hillsborough Northern Ireland, London and Dublin. Our team delivers innovative structural, civil and infrastructure engineering solutions across a wide rang of sectors, from public realm and bridges to conservation and modern methods of construction.
We hold a strong focus for creativity, sustainability and technical excellence alongside out commitment to inspiring future engineers through the “Think Design Engineer” STEM foundation.
Design ID is recognised for its collaborative culture and progressive approach to modern engineering.
Apply Now!
If you are interested in applying, please submit an up-to-date CV by email (F.A.O Joanne Irvine) to [email protected]
We are committed to providing reasonable adjustments throughout the recruitment process. If you require any reasonable adjustments, please contact Joanne Irvine [email protected] with your request.
Equal Opportunities
We are an equal opportunities employer and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical belief; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.